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Invoicing and Payments

BOLT XLR lets restoration contractors collect before they leave the job. Take a card payment on site, email a hosted invoice link, or record cash, check, or ACH, and Money Owed shows every open balance by age.

The Alvarez job invoice on a phone: $4,250.00 paid by card, with nothing remainingThe Alvarez job invoice on a phone: $4,250.00 paid by card, with nothing remainingThe Alvarez job invoice on a phone: $4,250.00 paid by card, with nothing remainingThe Alvarez job invoice on a phone: $4,250.00 paid by card, with nothing remaining

Collect Now on Site

Take a card payment on the spot through Stripe, from the office or from the job on the phone. The card service fee is added to the customer's charge, so you receive the full invoice amount.

  • Collect Now by Card. Take a card payment on the spot through Stripe.
  • Pay or Record on the Phone. Collect or record a payment from the job on the phone.

Invoice by Email

Send a hosted invoice link with a due date, and the customer pays online. Bill a percentage of the remaining balance at each stage, and tax is calculated on the invoice for you.

  • Hosted Invoice Link. The customer pays online from the email.
  • Percent-of-Balance Invoicing. Bill a percentage of the remaining balance at each stage.
  • Sales Tax on Invoices. Tax is calculated on the invoice for you.
  • Change Orders. Approved change orders are added to the amount you bill against.

Manual Invoices and Payments

Record cash, check, ACH, or a card taken elsewhere against an invoice. Manual invoices can be printed and reopened, any open invoice can be voided, and the payment summary shows what is collected and what remains.

  • Manual Invoices. Printed or sent by you and paid outside Stripe.
  • Void and Reopen. Correct an invoice without losing the record.
  • Payment Summary. What is collected and what remains on every job.

Money Owed by Age

Receivables and payables sort into Current, 1-30, 31-60, 61-90, and 90+ day buckets. Drill down to the customer, download a CSV file, or print the report.

  • Aging Buckets. Current, 1-30, 31-60, 61-90, and 90+.
  • QuickBooks Online Sync. An invoice and its payment sync once it is paid in full.

Common Questions

Who pays the card fee?

The customer. The service fee on card payments collected through BOLT XLR is added to the customer's charge, so you receive the full invoice amount. The Terms have the details.

Can I bill a job in stages?

Yes. Each invoice is a percentage of the remaining balance, so you can bill a deposit, progress payments, and the final balance.

Can I record a check or cash payment?

Yes. Manual invoices take cash, check, ACH, or a card taken elsewhere, and you can record the payment from the phone.

Every plan includes invoicing and card payments.

See Pricing

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